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Mobile WorkFlow works with leading companies to improve the overall usage, standardization and sharing of key standard protocol information across the enterprise. By leveraging web-portal and data management technology we effectively collect, store, distribute and evolve (feedback loop) all types of compliance and best practice protocol information. Our approach is also designed to improve standardization of the actual audit and inspection processes in the field by providing a full range of content depth (protocol, standard, criteria statement, recommendation, and actual regulation) and delivery methods (web and mobile). The Standard Protocol Admin Portal can be used to manage multiple types of protocol content (data), auto-translate (integrate) various sources of 3rd party content and serve as the hub for managing enterprise-wide self-audit programs and processes. Mobile WorkFlows Standard Protocol Admin Portal is based on the Microsoft .Net platform, can leverage either MS SQL Server or Oracle databases, and can be used as either a stand-alone system or fully integrated with our other core components.

Benefits

  • Standardize enterprise EHS standard protocol usage
  • Manage collection and distribution of protocol data
  • Systematically update protocol content from 3rd party providers
  • Increase quality level of audit processes
  • Evolve best practice protocol information through rules-based automated feedback loop (back-n-forth from field to portal)
  • Share protocol and compliance management expertise throughout the enterprise and extend broad standardization strategies
  • Enterprise-ready: MS .Net Platform, SQL or Oracle backend, and fully integrate-able with other major systems (i.e. SAP)

Approach:

Protocol Administration Design - as a part of the Standards Protocol Admin Portal implementation Mobile WorkFlow first works with the client to assess and analyze your overall protocol management needs and goals. This analysis ranges from understanding and defining the best approaches to translating 3rd party standards content into the portal, on-going content management and field distribution requirements, through developing the strategy and rules for enabling a field update loop for best practices evolvement. In addition, Mobile WorkFlow works with clients to transition your current protocol information into the Admin Portal, develop a strategy for managing various layers of protocol information (actual regulation {i.e. OSHA reg}, protocol, criteria statements and recommendations), develop an approach for dealing with global requirements information and finally to create a strategy for the ever-evolving requirements for protocol management.

Protocol Admin Portal Deployment - Once the Protocol Admin Strategy has been developed and validated, Mobile WorkFlow customizes and delivers the Protocol Admin Portal to the clients environment. The following are some of the key areas in customizing the Protocol Admin Portal solution:

Define Protocol Management Rules and Structure


  • Protocol structure
  • Content management strategy - updating approach (3rd party content sources and internal best practices development)
  • Audit team distribution model
  • Rules for enterprise-field feedback loop
  • On-going protocol changes validation rules and alerts

Implement 3rd Party Data Translators- Mobile WorkFlow uses core technology and creates a custom data translation link that takes 3rd party content in an electronic format and translates this content into the Protocol Admin Portal. In addition, we implement a program and rules to handle on-going content updates.

Customize Portal-design Admin Portal to handle various forms of content structure, field updating feedback loop, preferred administrative rights and alerting, and other potential unique functionality.

Mobile WorkFlow works with global organizations to design complete end-to-end mobile auditing and inspection solutions. These solutions are a combination of our core online audit components and an offline strategy aimed at enhancing the abilities and performance of your field audit/inspection teams, connecting field compliance management to the enterprise and improving key EHS workflow. Our solutions are designed to support a diverse range of audit types and approaches, for example: health and safety inspections, environmental audits, broad compliance audits, management system audits, process safety audits, quality audits, behavioral audits and so on.

Benefits

  • Improve auditor performance
  • Increase auditor capabilities and effectiveness
  • Increase quality level and accuracy of audit process
  • Better connect audit field force with enterprise
  • Improve accuracy of audit findings data
  • Better standardize protocol standards usage and overall audit process
  • Increase knowledge sharing and best practice creation
  • Synchronize fielding info (findings) real-time (wirelessly)

Approach:

Web/Offline Strategy - as a part of the design process we work with auditors (inspectors), audit teams and management to analyze the critical auditing performance requirements and goals. The most common goal for leveraging offline technology for auditing purposes is to improve the performance and capabilities of the auditors, and secondly, to improve the quality of the audit process. With this in mind, its imperative that the design strategy and ultimately that the solution fits very tightly to the desired audit workflow and processes. Mobile WorkFlow works closely with clients to map-out all facets of your audit process and extended processes (i.e. sharing findings data) by performing a point-of-performance analysis to really focus-in on your core audit workflow. Its also critical that our solutions are easy to use and are perceived as an immediate value-add so that auditors quickly adapt-to the mobile approach and more quickly achieve target performance improvement.

Design Interface- Mobile WorkFlow creates a user interface (GUI) that is the right balance of an intuitive and simple design blended with the adequate level of functionality.

  • Audit findings capture
  • Library of auditing templates
  • Field audit "standard protocol" management
  • Field knowledge sharing

Offline Collaboration

  • CAM portal sync
  • Collaborative audit process
  • Field protocol best practice authoring
  • Field findings and metrics delivery

Mobile WorkFlow works with global companies to manage and track the corrective and preventive action processes across the enterprise. The CAM Portal component is designed to enable all key stakeholders to participate in the corporate corrective action management process. From field auditors and facilities teams tracking plans and activities (tasks) through providing EHS management with a picture (red light - green light) of compliance and risk across your facilities the CAM Portal provides the right view of data and functionality to each unique group. In addition, the CAM Portal provides your company with an accurate and real-time view of your company's current position and status regarding enterprise corrective actions, abatement progress and overall risk, as well as can manage root cause analysis data and various levels of preventive actions tracking. This solution can also be tied into your internal email system to send alerts and messages regarding enterprise corrective action management progress.

Benefits

  • Manage enterprise corrective/preventive action processes
  • Provide enterprise-wide, rights-based web-portal access
  • Manage a full range of user groups and needs
  • Improve EHS and facilities management of risk
  • Automatic alerting of key stakeholders of critical CAM issues via email integration and dashboard delivery
  • Increase quality of CAM processes and capture root cause data
  • Create digital paper trail of abatement process and auto-purge data
  • Enterprise-ready: MS .Net Platform, SQL or Oracle backend, and fully integrate-able with other major systems (i.e. SAP)

Approach:

CAM Portal Design- In implementing the enterprise CAM Portal component Mobile WorkFlow works closely with EHS and facilities management leadership to analyze and define the critical corrective and preventive actions processes in order to configure and customize the CAM Portal to your specific needs. Our main goal is to design the CAM Portal so that it fits tightly your enterprise corrective action processes and effectively manages the CAM process for all key stakeholder groups, as well as provides critical and timely visibility of risk to leadership. The following are core areas of design functionality and customization:

Customize CAM Portal Screen/Form Design - -Mobile WorkFlow designs major CAM Portal screens to capture relevant data to manage all aspects of the CAM process for the various user groups: EHS management, auditors, facilities management and maintenance team, and corporate leadership. Application forms can also be created for various types of self-audit management data.

Customize CAM Portal Functionality - the following are common areas of considered functionality:

  • CAM data collection requirements (i.e, findings data, root cause, recommended corrective action, etc.)
  • Level of process tracking (findings, plan-of-action, activities, actions and tasks, individuals, types, and entities)
  • Rules and processes to manage and validate each layer of abatement process, through completion
  • User group views (i.e. leadership view of high-level metrics vs. auditor view of divisional abatement activities)
  • Preventive action management and tracking
  • Self-audit CAM management configuration
  • Supply chain CAM management configuration
  • Enterprise knowledge sharing
  • Auditor management tools sync
  • Alerting and email integration rules and approach
  • Enterprise CAM reporting (i.e. standard vs. management red-light/green light and other needs)

Enterprise Database Design and Portal Requirements

  • Design database approach and requirements
  • Select and configure backend {database} (i.e. MS SQL Server or Oracle)
  • Define security and various end-user (groups) usage rights

Collaboration Requirements

  • Range of enterprise views of CAM process and risk
  • Systems integration (i.e. incident tracking, SAP modules, preventive action systems, etc.)
  • Field CAM collaboration functionality
  • Metrics Portal data delivery
CAM Portal Solution Delivery

Phased Delivery - all of Mobile WorkFlows solutions are provided using a phased approach to better accommodate the typically lean and very busy EHS team environment. Thus insuring a more natural, aligned and effective delivery.

Pilot Phase - in order to determine the optimal CAM process management and tracking requirements Mobile WorkFlow facilitates a pilot program (phase). This pilot phase enables our design team to get a closer look at how the CAM Portal is used and allows our design team to make final adjustments or enhancements prior to final delivery.

CAM Data Transfer- Mobile WorkFlow works with the you to design a strategy to transfer your existing corrective action data into the CAM Portal so that it is ready for full use at the go-live date. * Theres always the chance that some or all of a clients existing CAM data may not be auto-transferable because of its inaccessible format. And in this case, we define another approach to converting key CAM data.

Training - as with all of our major solutions, Mobile WorkFlow provides a range of custom training approaches, from on-site to web-based learning. Our goal is to optimize the training approach to each clients unique situation (logistics, solution complexity and budget).

Support - as a part of all of our solutions Mobile WorkFlow designs a custom support plan to accommodate each clients situation (level of independence, solution complexity, ongoing content support, internal IT role, and budget).

Beyond helping companies manage critical EHS audit data and information workflow Mobile Workflow also helps global organizations collect, store, mine and deliver key metrics data. The Metrics part of our practice is more custom in nature and includes a diverse range solutions. Mobile WorkFlow works with enterprises to develop metrics data strategies that range from how to collect key EHS information from global facilities, provide key feedback to local leadership and store in a major repository through designing a full range of reporting options (i.e. trending) and dashboard delivery systems. While most Global 500 companies might generally use similar types of metrics the actual approach to extracting, mining and delivery is often quite unique to each client. Mobile WorkFlow can essentially help you collect, distill-out, and deliver key metrics information from anywhere and to anywhere.

Benefits

  • Easily collect raw and metric data from global facilities via web forms
  • Effectively share metrics info with stakeholders across enterprise
  • Quickly deliver key risk and compliance information to leadership via dashboard delivery
  • Pull-in EHS data from other major systems (i.e. injury illness, workers comp, incident tracking) to create clearer picture of risk
  • Leverage a broad range of reporting and trending output tools
  • Automate entire enterprise reporting processes
  • Implement complete data warehouse and mining tools
  • Utilize enterprise-ready: MS .Net Platform, SQL or Oracle backend.

Approach:

Custom EHS Metrics Portal Design- As mentioned above, EHS Metrics Portals (capture and delivery systems) are a more custom part of our business and solutions. Mobile WorkFlow works with our clients to understand and define their unique metrics and enterprise reporting needs and then recommends the most optimal strategy. Once the right strategy has been developed and validated, Mobile WorkFlow builds and delivers the solution turnkey. The following is the general range of metrics capture and delivery solutions, and again, Mobile WorkFlow is able to really design most anything in the metrics area to meet your unique requirements:

Complete Metrics Portal - Mobile WorkFlow - Mobile WorkFlow designs a complete Metrics Portal that can be used to collect key EHS data from global facilities to storing, mining and reporting on compliance and risk trending.

  • Web forms to capture raw data and various metrics data from facilities
  • Provide immediate feedback (i.e. red light/green light) to facilities
  • Store all data in enterprise database or warehouse system
  • Provide reporting and mining tools to perform various trending and other analytical reporting
  • Automate report delivery (i.e. digital dashboards) to key leadership
  • Integrate (pull-in) other forms of EHS data beyond audit findings and corrective action data (i.e. workers comp, injury illness, incident)

EHS Metrics Data Capture - For clients that are trying to collect raw EHS data from facilities around the globe, Mobile WorkFlow can help by designing various types of web forms that can both collect key information, as well provide immediate feedback to facilities management.

EHS Metrics Data Delivery - Mobile WorkFlow works with companies to develop strategies and tools in order to deliver key EHS data and metrics information to leadership around the enterprise. From fully automated digital dashboards delivered to key stakeholders that provide a specific view of risk and compliance to fully custom report writing interfaces for both novice and power users.

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